How to copy an email in outlook 2010 how to#
Once you have your emails exported, you can read my post on how to import them to another email service like Gmail, if you are planning to switch. There aren’t any other options when exporting from Outlook on a Mac. You can choose from Mail, Calendar, Contacts, Tasks and Notes or you can choose from items in a specific category.Ĭlick Continue and you’ll be asked where you want to save the file.
How to copy an email in outlook 2010 for mac#
On Macs, you only have one option: Outlook for Mac Archive File (.OLM).Ī dialog will popup where you can choose which items you want to export to the archive file. Actually, the file type is also different. If you are running the Mac version of Office, then the procedure for exporting emails is different. It’s not enabled by default, but adding it as a field for all future emails is a simple process. You can now copy this file to a safe location for backup. If you want to send an email to a contact or several contacts, you might want to keep some of the recipient email addresses private using the Bcc (Blind Carbon Copy) Field. Sub MailtoExcel () ' ' MailtoExcel Macro ' Copies emails from Outlook to an Excel file ' Add Tools->References->'Microsoft Outlook nn.n Object Library' ' nn.n varies as per our Outlook.
You should now have a CSV or PST file with all your emails stored inside. I tried moving them to a separate folder and into my Inbox, but the macro fails when it reads emails sent from me. Also, note that it’s not very secure and can easily be hacked using the right software. If you are going to use a password here, note that it should be more than 16 characters. There are several options that you can choose from that deal with how duplicates will be handled.įinally, click Finish and you’ll get a window asking if you want to protect your PST file with an optional password. If you only want a small subset of emails, you can click on the Filter button and then put in various criteria to reduce the number of emails to export.Ĭlick Next and you’ll now need to choose a location to save your CSV or PST file. If you want to get all your emails, you normally select Inbox and make sure that Include subfolders is checked. On the next screen, you have to choose what you want to export. I normally always use PST, so that it’s easier to import back into Outlook, but you can choose CSV if you want to import the emails into another email client or even into a program like Excel or Word. On the next screen, you have to choose the type of file: either a CSV (Comma Separated Values) file or an Outlook Data File (PST). To get started, you want to select Export to a file. This will now bring up the Import/Export Wizard, which looks the same in all versions of Office.
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